EDI Export Guide

Master Electronic Data Interchange (EDI) for PR Form submissions with detailed guidance on file formats, validation, and RRC upload procedures.

What is PR Form EDI?

Electronic Data Interchange (EDI) is the preferred method for submitting PR Forms to the Texas Railroad Commission. EDI allows for automated processing, faster validation, and bulk submissions.

EDI Benefits:

  • Faster Processing: Automated validation and acceptance
  • Bulk Submissions: Submit multiple leases simultaneously
  • Real-time Validation: Immediate error feedback
  • Reduced Errors: Automated field validation
  • Audit Trail: Complete submission history
File Format: PR Form EDI uses fixed-width text format with specific field positions and data types.

EDI File Structure

PR Form EDI files consist of header records, detail records, and trailer records with specific formatting requirements.

Record Types:

  • Header Record (H): Operator information and submission details
  • Detail Record (D): Production and disposition data by lease
  • Trailer Record (T): Record counts and control totals
H[operator_number][cycle_date][submission_info]... D[lease_id][product_code][production][disposition]... D[lease_id][product_code][production][disposition]... T[record_count][control_totals]...

EDI Export Process

Follow these steps to generate and submit PR Form EDI files:

Extract Production Data

Export production volumes by lease, product type, and cycle date from your production system.

Map Disposition Codes

Assign appropriate RRC disposition codes to each volume based on how the production was handled.

Validate Balances

Ensure production volumes equal disposition volumes within acceptable tolerances.

Generate EDI File

Format data according to RRC EDI specifications with proper field positions and data types.

Validate File

Run validation checks to ensure file format compliance and data integrity.

Submit to RRC

Upload validated EDI file through RRC's online submission system.

Read detailed EDI export walkthrough →

Common EDI Validation Errors

Avoid these frequent issues that cause EDI file rejections:

  • Invalid Field Formats: Wrong data types or field lengths
  • Missing Required Fields: Blank operator numbers or lease IDs
  • Balance Errors: Production doesn't match dispositions
  • Invalid Codes: Unrecognized disposition or product codes
  • Date Format Issues: Incorrect cycle date formatting
  • Record Count Mismatches: Trailer totals don't match detail records
Validation Tip: Always test your EDI files with small batches before submitting large volumes.

Field Mapping Reference

Key field mappings for PR Form EDI generation:

Header Record Fields:

  • Positions 1-1: Record Type ('H')
  • Positions 2-7: RRC Operator Number
  • Positions 8-13: Cycle Date (YYYYMM)
  • Positions 14-21: Submission Date (YYYYMMDD)

Detail Record Fields:

  • Positions 1-1: Record Type ('D')
  • Positions 2-9: RRC Lease Number
  • Positions 10-11: Product Code
  • Positions 12-23: Production Volume
  • Positions 24-25: Disposition Code
  • Positions 26-37: Disposition Volume