PR Form Overview
The PR Form (Production Report) is a mandatory monthly filing required by the Texas Railroad Commission (RRC) for all oil and gas operators in Texas. This comprehensive report documents production volumes, dispositions, and associated data for each lease and well under an operator's control.
The PR Form serves multiple purposes:
- Regulatory compliance with RRC requirements
- Production tracking and performance monitoring
- Tax calculation basis for severance taxes
- Environmental reporting for flare and vent volumes
- Market transparency and industry statistics
Filing Requirements
All operators producing oil, gas, or condensate in Texas must file PR Forms monthly. The requirements apply regardless of production volume, making compliance essential for operations of all sizes.
Who Must File:
- All RRC-registered operators with active leases
- Operators with zero production (nil reports required)
- Joint venture operators (lead operator files)
- Working interest owners in certain circumstances
What Must Be Reported:
- Gross production by lease and product type
- All disposition volumes and codes
- Purchaser information for sales
- Flare and vent volumes with authorizations
- Injection volumes for enhanced recovery
Deadlines & Penalties
PR Forms must be filed by the 15th day of the month following the production month. Late filings result in penalties and potential enforcement actions.
| Production Month | Filing Deadline | Late Penalty |
|---|---|---|
| January 2025 | February 15, 2025 | $50/day after deadline |
| February 2025 | March 15, 2025 | $50/day after deadline |
| March 2025 | April 15, 2025 | $50/day after deadline |
Required Data Elements
Accurate PR Form filing requires specific data elements for each lease and product type. Understanding these requirements ensures complete and compliant submissions.
Operator Information:
- RRC Operator Number (6-digit identifier)
- Operator name and contact information
- Mailing address for correspondence
Lease Information:
- RRC Lease Number (8-digit identifier)
- Lease name as registered with RRC
- County and field location
- Lease status (active, shut-in, plugged)
Production Data:
- Production cycle dates (from/to)
- Product codes (01-Oil, 02-Gas, 03-Condensate)
- Gross production volumes
- Unit of measure (BBL, MCF, GAL)
Disposition Data:
- Disposition codes and volumes
- Purchaser information for sales
- Transportation and processing details
- Authorization numbers for flare/vent
Disposition Codes
Disposition codes classify how produced hydrocarbons were handled during the reporting period. Proper code selection is critical for accurate reporting and regulatory compliance.
| Code | Description | Usage Guidelines |
|---|---|---|
| 01 | Sold | Production sold to purchasers, pipelines, or refineries |
| 02 | Used for fuel | Production used on lease for operations, heating, or power |
| 03 | Flared | Gas flared with proper RRC authorization |
| 04 | Vented | Gas vented (emergency situations only) |
| 05 | Injected | Gas or water injected for enhanced recovery |
| 06 | Plant intake | Gas delivered to processing plants |
| 07 | Shrinkage/Loss | Normal operational losses and shrinkage |
| 08 | Stock adjustment | Inventory corrections and adjustments |
Balance Validation
One of the most critical aspects of PR Form filing is ensuring that production volumes balance with disposition volumes. The RRC requires this balance within specified tolerances.
Balance Formula:
Where tolerance = max(2% of production, 200 units)
Balance Examples:
- Oil: 1,000 BBL production must balance within ±20 BBL or ±200 BBL (whichever is greater)
- Gas: 50,000 MCF production must balance within ±1,000 MCF
- Small volumes: 500 MCF production must balance within ±200 MCF
Common Balance Issues:
- Measurement timing differences
- Temperature and pressure corrections
- Inventory changes not accounted for
- Missing or incorrect disposition codes
- Calculation errors in shrinkage
EDI Submission
Electronic Data Interchange (EDI) is the preferred method for PR Form submission, offering faster processing, automated validation, and bulk submission capabilities.
EDI Advantages:
- Real-time validation and error checking
- Faster processing and acceptance
- Bulk submission of multiple leases
- Automated balance validation
- Reduced manual data entry errors
EDI File Requirements:
- Fixed-width text format
- ASCII encoding with CRLF line endings
- Header, detail, and trailer records
- Proper field positioning and data types
- File size limit of 50MB
For detailed EDI export procedures, see our PR Form EDI Export guide.
Common Errors
Avoid these frequent mistakes that cause PR Form rejections and delays:
Data Entry Errors:
- Invalid lease numbers: Verify RRC lease registration
- Wrong operator numbers: Use correct 6-digit RRC operator ID
- Incorrect dates: Ensure proper YYYYMM format for cycle dates
- Missing required fields: Complete all mandatory data elements
Balance Errors:
- Unbalanced volumes: Production doesn't match dispositions
- Negative volumes: Check for data entry mistakes
- Unrealistic shrinkage: Verify loss calculations
- Missing dispositions: Account for all production
Code Errors:
- Invalid disposition codes: Use only approved RRC codes
- Wrong product codes: Match codes to actual products
- Mismatched units: Ensure unit codes match product types
Best Practices
Follow these proven strategies for successful PR Form filing:
Data Management:
- Maintain accurate production records throughout the month
- Reconcile tank inventories before filing
- Document all dispositions with supporting records
- Keep authorization numbers for flare/vent activities
Validation Process:
- Implement automated validation checks
- Review balance calculations before submission
- Verify all required fields are completed
- Test EDI files with small batches first
Timing and Workflow:
- Start PR Form preparation early in the month
- Allow time for validation and corrections
- Submit well before the 15th deadline
- Maintain backup submission methods